La Grande Provence Condominium Association
Minutes of February 19, 2018.
Dave Luenzmann, President, Bob Mathis, Vice President, Jean Armstrong, Director, Mary McGowan LCAM, Felix Despiau, Maintenance Supervisor and a few unit owners.
Meeting called to order by President Dave Luenzmann at 1PM on Monday February 19, 2018
A Quorum was confirmed.
Meeting Minutes of January 26, 2018 were approved.
Report by the President:
- A motion to accept the resignation (for personal reasons) of Daniel Needham was approved.
- Reviewed Painting and Elevator Reserves determination methodology in terms of understanding ESTIMATED REMAINING USELIFE LIFE, and ESTIMATED REPLACEMENT COST.
- Used current painting as an example ($272,000+$65,000 caulking and windows).
- Next time we paint, say 10 years, we will most likely NOT re-caulk everything and will most likely NOT re-paint the inaccessible windows. Cost of painting in 10 years, therefore, will be less than cost of painting in 2018. But we may elect to repeat the caulking and windows in 20 years as an additional cost.
- As a point of info, Golf side of building is less costly than beach side because there are no balcony floors to re-do and costly scaffolding will not be necessary.
- Reviewed the history of elevator replacement since installation 1993-1994. Dave agreed that Kone ought to be asked for their input regarding elevator expectations.
- Our current reserve levels were audited in 2016 and we are on track. We will also be audited again soon.
- It was noted we are still awaiting yearend financial which Mary has been following.
- Meeting at Lea Stokes office is confirmed.
Luenzmann continued with report on storage room leaks and his with Felix to use Bentonite, a clay material often used for leaks in tunnels etc. The bottom of the walls is about 20 feet below the surface therefore some leaks could be very deep. It was questioned if it was intended for anyone to go 20 feet down and attendees were assured no. Creative mechanical methods are being considered.
- Armstrong discussed the door replacement program which is moving along.
- Armstrong discussed lighting. Has one call out for a bid. Awaiting another name.
Luenzmann for Ann deOcejo, Not present
- Ann working on website.
- Ann is working on other communications and advising.
- Rourke volunteered to be on the communications committee.
- Working with our attorney Ed Ronsman on Board Term limits. He is working on language.
Working with attorney on how we manage voting in the future.
- Ann has been working closely with attorney regarding the new rules and guidelines to be sure we are in compliance.
- Expressed concern that maybe some good people are not stepping up to be on the board because they don’t live in Hammock Dunes Full time. Mathis wants us to be sure we communicate that is not the requirement.
Mary McGown Report
- McGowan reviewed her Management Report which indicates the activity which was accomplished since our last board meeting. A copy is attached.
- Received complaints regarding vendor activity on Saturday. Felix, who was on site, did try to address the situation.
- Do we need “hall monitors” to help with issues such as this?
- A question was asked by a resident/owner Scott Hillyard. He questioned the standards for window replacement. Original windows are aluminum and many windows are now vinyl, which stand up better to our elements. It was discussed that the by-laws require a like-for-like appearance-wise replacement. As a board we will look at the current standard with goal in mind to develop a standard for all residents. The color of the “tint” will also be reviewed.
Dave Yoder – Liaison to Master Association
- Discussed the progress of the beach replacement already in progress from the Master Association.
- Discussed the beginning of FPL Project of installing wiring underground (called hardening) rather than above ground. Starting at point north of our South Gate. Hardening might reduce power outages.
- It was noted that Winterfest, which was held Wednesday PM in the Club Ballroom, was a success. The question was raised if the Board ought to consider other evenings of the week, including weekends. After discussion it was agreed that no change will be made. It was also mentioned that next year we should have a campaign to have our owners present for the evening.
- The “Welfare Check” process (checking on the well-being of an occupant) our staff ought to follow was discussed. It was agreed that if LaGrande staff is approached to complete a “Welfare Check” the staff WILL NOT conduct but will call the first responders. No time should be wasted.
- Bob Mathis will write a policy so that all know the proper process.
At 2PM a motion to Adjourn was made and accepted.