LA GRANDE PROVENCE
CONDOMINIUM ASSOCIATION, INC
MINUTES 4/24/2017 BOARD MEETING
Dave Luenzmann, VP; Bob Mathis, VP; Katherine Thomas, Secretary; Dan Needham; Jodi Mansfield; Bob Cory, Pres (Via Phone); Mary McGowan, CAM; Lea Stokes, Perferred Management.
Meeting Called to Order at 1:00 pm
A quorum was confirmed
Minutes Approved for March 20, 2017 Meeting Contingent on including Board Member Dave Luenzmann, VP as being in attendance.
Lea Stokes reviewed the Financials for La Grande Provence As Of 3/31/2017
1. Grill Project:
Kathy Thomas and the Grill Team Reported on the status of the Grill Project. Both a short term and a long term proposal will be presented to the Board once the details are shored up.
2. Painting Project for Buildings I and II;
The new target date for the Painting Project concerning the ocean sides of the buildings is December 2017. Two Bids are expected in the next week or so.
The Contractor Documents have been signed and the Walkover repair should begin end of May – early April.
4. Elevator & Fire Alarm Maintenance / Repair Schedule:
Completion date of Elevator Maintenance /Repair is October 27, 2017 for Building II. Electric and Alarm system for Building I scheduled for 5/15-16, 2017.
5. Storage and Utility Room Leaks:
The water leaks in the Storage and Utility Rooms Building II are being addressed. Bids are forthcoming.
The Board authorized payment for scaffolding necessary for repair of rain gutters that cannot be accessed by other means.
1. Contractor Fines & Management:
It was suggested that contractors be held responsible for neglecting to clean up properly after completing work by putting pressure on the Owner’s. Bob Mathis will work with Mary McGowan to put together a comprehensive instruction sheet to distribute to Owners as well as Contractors and Subs.
2. Board Committees:
The Board will be looking to put together a number of committees to address the improvement, up-keep and maintenance of both buildings. They are looking to fill the positions with both Board Members and Owners.
3. Agenda Development:
It was suggested the Board look into reviewing the development of the Board Meeting Agendas.
4. Plates in the Entrance to Upper Garage in Building I
The floor plates at the entrance of the garage are loose and causes noise whenever a car enters. It was suggested the plates be secured.
5. Landscaping North Side of Building I:
It was suggested that the plot of land next to the building and the new walk way be landscaped.
Meeting was adjourned at 2:40 pm