LA GRANDE PROVENCE
CONDOMINIUM ASSOCIATION, INC.
MARCH 2, 2015
Bob Cory called the meeting to order at 1:05pm and expressed his appreciation to those eighteen owners who were able to attend. Their attendance and the forty-one proxies already received established a quorum. Also present were Dave Luenzmann, Barbara Cooledge, Dave Yoder and Jeanne Kiley, as well as Lea Stokes and Karen Hopkins representing Preferred Management Services.
Bob made a final request for proxies and then asked Karen to proceed with counting the ballots. Two owners, Joanne Campion and John Baab, volunteered their help and began the counting process. While this took place, the following agenda items were discussed:
BUILDING II MAINTENANCE ELEVATOR STATUS;
This elevator has been out of order for more than two weeks due to a heavy voltage surge that caused damage throughout the drive system. The extent of the damage was not initially realized until a full assessment was made, following the replacement of some parts that did not correct the problem. Three representatives from Kone (Bill Miles, Noel Corrigan and Steve LaRocca) attended the meeting to explain the problem and what is now being done to bring the elevator back in service. Bill Myles (Kone Operations Manager) mentioned that since this elevator is 20 years old and no longer represents the current code, there is no guarantee that this problem would not re-occur. The
Board asked Kone to submit a proposal for upgrading this elevator. In the meantime, the replacement parts needed to bring the elevator back in service have been ordered and its repair should be completed shortly. All costs incurred for this work are covered under our Maintenance Contract.
Corey Landscaping completed work around the exterior portion of the pool fencing as well as the circle in front of Building I. Some bare spots will be sodded within the next week or two.
Work should be completed within the next 5 to 7 days, if the weather cooperates.
Ed has almost completed the demolition of the women’s restroom, the wall and floor tile have been selected and will be ordered, and new light fixtures have also been ordered.
Since an accumulation of lint/fluff in the dryer vents could result in a fire hazard, Bob asked that the owners call Karen to schedule vent cleaning which will be handled by Jose and Edgar. A vent cleaning schedule will be established.
The tally of the ballots resulted in the re-election of the Board Members
currently in place: Bob Cory, Jeanne Kiley and Dave Luenzmann.
A substantial insurance claim has been made against the Association and, due to confidentiality rules and advice from our attorney, no further information may be given at this time.
Due to the scope of Karen’s report and the fact that Karen is only on site part time, Bob suggested that it might be helpful for an owner or owners to form a committee to collect suggestions, recommendations and concerns that could then be given to Dave Yoder for review and sharing with the Board. Carol Leaton, an owner in Building II, readily agreed to be part of this committee.
FINANCIAL REPORT AS OF 12/31/2014:
Lea Stokes said our financials are in good shape and that we met our budgetary goals. Lea also mentioned that an audit was underway and we would receive the final results once it was completed.
|Cash on Hand||$332,653.71|
*Money owed to the Association by current or past owners
There being no further business to discuss, the meeting concluded at 1:55pm.
Jeanne Kiley, Secretary