LA GRANDE PROVENCE
CONDOMINIUM ASSOCIATION, INC
BOARD OF DIRECTORS MEETING
FEBRUARY 2, 2015
Bob Cory called the meeting to order at 1:00pm.
Dave Luenzmann, David Yoder, Barbara Cooledge and Jeanne Kiley were present representing a quorum; also present were Karen Hopkins and Lea Stokes representing Preferred Management Services. There were 9 guests.
The Board Minutes of November 3, 2014 and November14, 2014 were approved.
A Reserve Study is done to determine if the amounts set aside in Reserves are adequate to cover the costs of repair or replacement of an item. The remaining useful life of the item is also estimated by the consultant. Three proposals were submitted to the Board and a motion was made by Dave Yoder and seconded by Barbara Cooledge to accept the Gab Robins proposal in the amount of $2,150.00.
POOL START DATE:
After several minutes of discussion about whether the pool work should be delayed until the landscaping (immediately on either side of the fence) surrounding the pool is completed, the Board voted unanimously to begin the pool work ASAP. Bob will get in touch with our landscaper to coordinate their schedule.
A few items need to be completed before this work can begin. Karen will contact John James for selection of floor and wall tiles and will also look at purchasing humidistat driven humidity controllers; Eddie will be in charge of the overall project, which may involve hiring sub-contractors where necessary, and Dave Luenzmann has agreed to be the Board representative for this project. The restroom renovations are expected to cost between $15,000 and $25,000 depending on what hidden conditions may be uncovered during demolition. The budget has been approved for this expenditure.
Bob will contact Elias (Cory representative) to coordinate this work with the pool project. Several landscaping recommendations have been proposed for the pool area and Building 1’s driveway approach to the upper parking area; Landscaping plans/drawings and plant photos are to be requested from Cory.
The pool needed to be closed down recently due to an unexplained temporary failure of the automatic chlorine dispenser resulting in a high level of chlorine in the water. The chlorine dispensing system and chlorine levels will continue to be monitored.
An owner on the first floor of Building I had some damage to her window screen due to some landscaping overgrowth. The hedge was trimmed back and the Board has agreed to replace her screen.
An owner in Building II was interested in learning of recommended window suppliers/installers for replacement of those upper story windows that are hard to clean, specifically looking for windows that would be lighter and easier to remove. Karen will check and send results in an email to owners.
The Board authorized Karen to destroy many LaGrande records older than seven years (a legal retention time line); and to rent a climatized storage space to which the remaining records will be moved Certain records, such as building drawings, will be retained.
Other owners have suggested installing areas of accent tile in the buildings’ hallways and elevator lobbies while others were interested in more landscape lighting, which Cory will include in the new planting designs. We will review the decorative tile suggestions at a later date.
There being no further business to discuss, the meeting adjourned at 2:15pm.
Jeanne Kiley, Secretary