LA GRANDE PROVENCE
CONDOMINIUM ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
October 27, 2014
Bob Cory called the meeting to order at 1:13pm.
Barbara Cooledge, Dave Yoder along with Bob Cory were present representing a quorum; also present were Lea Stokes and Karen Hopkins representing Preferred Management Services. Several owners were in attendance from units 1705, 2104, 2107, 2306, 2401, 2404, 2407, 2607. Eddie Cook from maintenance was also present.
A motion was made by Bob Cory to approve the minutes of the September 22, 2014 Board meeting, the motion was seconded and the minutes were approved. One of the owners present asked to see the minutes of this meeting. Mr. Cory advised all owners present that minutes are posted on the website after being approved by the board. One owner in particular took issue that minutes are not emailed. The board advised that they are willing to entertain any ideas for additional communication with the owners. The board will consider emailing minutes at their next board meeting however in the meantime the board will continue to provide the minutes on the website which all owners have the ability to access.
STRAW POLL ON PETS
The results of the straw poll were given as follows:
- 64 Owners responded
- 29 voted “No” wanting to leave the rules as they presently are.
- 35 voted “Yes” wanting to change the rules.
These results were not strong enough one way or the other to warrant another vote so the rules will remain as they are presently.
ELEVATOR CONTRACT SETTLEMENT
This item on the agenda was minutes referring to the settlement on the elevator contract legal issue. The discussion that took place leaned more towards the actual contract dispute and the details about the litigation settlement.
Lea explained to the two owners questioning the settlement that any time the association may be involved in a legal dispute the discussion surrounding this issue would be held in Executive Session with the association attorney. Legal issues cannot be discussed in an open forum to avoid any breach of confidentiality. This in accordance with the Florida Statutes governing condominium association.
The meeting became quite volatile with one owner in particular raising his voice and throwing paper across the table at the on site manager Karen Hopkins. At this stage Lea Stokes asked Karen to leave the meeting.
Mr. Cory and the board were questioned by this same owner as to why Eddie Cook the association’s maintenance supervisor was present at the meeting. Both Mr. Cory and Ms. Stokes tried to point out that there were several items on the agenda that the board wanted Eddie’s input prior to making a decision. Eddie left the meeting.
Based on the inability of the board to bring the meeting back to the agenda and to take action on the agenda items a motion was made by Barbara Cooledge and seconded by David Yoder to adjourn the meeting. The motion was carried unanimously and the meeting was adjourned at 2:00 p.m.
Respectfully submitted to the La Grande Provence Board of Administrators,
Lea A. Stokes
Licensed Community Association Manager