LA GRANDE PROVENCE
CONDOMINIUM ASSOCIATION, INC.
MARCH 7, 2011
Tony Papandrea called the meeting to order at 1:00pm.
A quorum of the Board was established with Barbara Cooledge, Dave Luenzman and Tony Papandrea. Karen Hopkins was also present representing Preferred Management Services.
After the final call for proxies, a quorum of owners was established with both owners in attendance and proxies.
Tony reported that the buildings are in good condition.
Last year we had a vote to increase the allowable size/weight of dogs and 76 out of 92 owners voted. Per the results, we are not increasing the size/weight of pets. We did have many owners that wanted to make the change but not enough. You may see larger dogs here, but the Board is aware of them and some have been certified as “Service dogs”.
We have seven owners that are currently not paying their Association fees. We have had our attorneys take all the necessary steps to speed up the process which will put us closer to being able to collect one (1) year’s worth of these delinquent fees per condo. We have liens in place on all of them and have filed personal judgments against the owners which will remain in place for up to twenty years. We are also seeking legal and court costs. Because of this, we had to budget $46,000 to make up for the short fall, but we are presently $90,000 behind where we should be.
All our concrete and drainage issues have been addressed and repaired. We are awaiting warmer weather to stain the deck and complete the entire project.
The stucco behind Building I was delaminating due to some cracks that allowed water intrusion. The repairs have been completed and Karen apologizes for not informing the affected owners that this work would be taking place. The cost of the repairs was approx. $14,000 and the contractors did a good job. We will check the buildings for any other delamination issues and budget accordingly for more repairs as needed next year.
We have been informed by a few of our owners that have tried to re-finance their condo loans, that now mortgage companies and banks require that all condominiums carry 100% replacement cost on their insurance policies. We have checked the accuracy of this new requirement and it is fact. We have in the past insured our buildings for 90% replacement cost. We intend to make the change to 100% going forward. We are due to renew our insurance that expires June 30, 2011 so the change will be effective this July.
Some of our owners met our new Maintenance Supervisor, Eddie Cook; at this years La Grande party. Eddie has completed changing out the lights in the building II garage in record time. He is doing a fine job thus far.
Service Elevator in Building II
Several owners brought the issue of the constant breakdown of this elevator to the floor. We believe that we may have found the cause and made the correct repair. If it continues to breakdown we will seek immediate remedy.
Fire Alarms in Building II
Several owners reported that the fire alarms went off on Sunday morning and the Fire Department arrived at the property. We will check with WSA Systems for the cause and repair.
With Bob Corey away on vacation and Lea Stokes in India on a humanitarian trip with the Rotary Organization, there was no one present to give a formal Treasurer’s Report. Tony did say that we are good to budget and have several investments in CD’s and money market accounts. We are financially sound.
Return of Proxies
The job that Karen does each year mailing proxies to our owners is time consuming and costly. It becomes more time consuming and costly when she has to send e-mails and make calls to owners to get them to return them and yet there were still MANY owners who never did. We barely received enough proxies this year to have a quorum of owners with only 13 owners in attendance, yet our staff and Karen frequently go above and beyond their job duties to provide our owners with many services.
A little consideration goes a long way when you need something done in your absence and all we ask is that you return a proxy to us in the pre-addressed envelope.
There was discussion concerning the following topics:
§ The roof in building II and the repairs presently being made.
§ A few of our glass globes that sit atop of our lampposts. Jay Furbay, as our La Grande representative on the Homeowners’ Board, volunteered to contact the Homeowners’ Association to seek out replacements.
§ Cars speeding along Avenue De La Mer and the danger of accidents. Advising residents to please slow down!
Karen passed out to all owners present a 6 page Management Report. Tony drew everyone’s attention to the last page that outlines the services performed by Preferred Management Services that take place behind the scenes which include tracking our budgeted expenses, each owner’s status on payment of Association fees, bill paying, legal status of owners not presently paying their fees and over-seeing our investments to ensure the best return.
This report will appear on the La Grande Provence web site with the minutes of this meeting once the Board has approved the minutes.
The Board was thanked by the owners present for the wonderful job that they do.
There being no further business to bring before the Board,
a motion was made and passed to adjourn the meeting at 1:55pm.
Community Association Manager