LA GRANDE PROVENCE
CONDOMINIUM ASSOCIATION, INC.
BOARD OF DIRECTOR’S MEETING
SEPTEMBER 6, 2011
The meeting was called to order by Tony Papandrea at 1:00pm.
Board members in attendance were Tony Papandrea & Dave Luenzmann. Bob Cory and Barbara Cooledge participated via telephone. Lea Stokes & Karen Hopkins of Preferred Management Services were present along with 3 guests/owners.
The minutes of the June 27, 2011 Board meeting minutes were approved.
Foreclosure of Unit 2404
Pursuant to information provided by our legal counsel, the Board after much discussion voted to force the foreclosure of unit 2404 for the monies owed for past unpaid Association fees. The Association will then be responsible to take possession of the unit. It is the Board’s intent to rent it out in order to try to recoup some of the money owed. The costs to the Association are minimal and may also be recouped should the first mortgage holder step in. A motion was made and passed unanimously.
Abuse of Rental Rules
Tony Papandrea reported instances of abuse of our rental rules along with the damage done to our property by renters with pets and a total lack of respect for our property and our owners.
The Board addressed possible ways to put a stop to this which would possibly include if necessary the eviction of these renters. One of the violators has already received a letter from the Board which was not responded to by the Owner.
The Board intends to solicit Owners to be on a to be formed Compliance Committee. The purpose of this committee will be to conduct hearings with the offending Owners and make recommendations to the Board regarding steps to be taken, up to and including fines that may total $1,000. A letter will be sent to all owners reminding them of the rental rules and the steps being taken to monitor rentals. The La Grande Provence Board will be working with the Home Owners’ Association Board to ensure compliance to both associations’ rules pertaining to rentals.
The Board has become aware of new State Laws that pertain to “service animals”. The law states that Certified Animals are not only for people with physical disabilities, but are also vital for people with emotional problems. Both Working Service Animals and Emotional Support Animals are required to have certification documentation. Owners of Emotional Support Animals are also required to have a letter of prescription from a licensed mental health professional. It is required that any future buyers at La Grande with “service” animals must have all their required documentation before an Association Approval will be given.
The Board discussed a new vehicle for obtaining delinquent assessments from owners via this new category of insurance. We have given the information we have on this type of policy over to our attorneys to get their input on whether or not this is a viable plan.
Locks on Pool and Dune Walk-Over Gates
Tony Papandrea brought to the Board’s attention that not only are owners/guests leaving the pool gates open, but also in case of a medical emergency someone in distress in the pool or on the pool deck cannot be reached by someone who does not have a key with them. The locks were originally installed because the pool was being used by other residents of Hammock Dunes, for the protection of children, to keep people from walking in off the beach, and insurance concerns. The Board voted unanimously to remove the locks and have new self-closing hinges installed with magnetic pull top latches.
Suspension of Voting Rights
The Board voted unanimously to suspend the voting rights of the owners of units 1107,1203,1405,2402, and 2404 due to non-payment of assessments.
They will be notified by mail.
• A date was set for the preliminary budget meeting at Lea’s office on Monday, October 17, 2011 @ 1:00pm.
• Three proposals were reviewed for various repairs/replacements needed to our fire sprinkler pumps and domestic water pump.
The Board approved the expenses.
• The expense to replace the lamppost globes was approved.
• Austin Out Door, our landscapers, provided the Board with a new proposal for landscaping that keeps the services the same but gives us an 11.24% decrease in annual cost or a savings of $7,260. Karen negotiated the decrease with Mark Smith of Austin over several months.
Nothing to Report.
There being no further business to bring before the Board, the meeting was adjourned at 2:30pm.
Submitted by Karen Hopkins
Community Association Manager